digital document management: what actually is it?
Digital document management is the direct follow-up to the traditional management of information on paper, stored in files and folders. As such, digital document management with information architecture replaces the paper-based management of documents in companies.
Depending on the information architecture, digital document management can take different forms. The various systems have one main goal in common: document management should serve the function of being a transparent storage location for digital documents across the company and offers various opportunities at which we will take a closer look hereinafter.
Further information on document management can be found here: easy-software.com
receipts and documents - what is what?
When it comes to archiving digital information, the terms “receipt” and “document” are now used more or less synonymously. Originally, the term “document” was used to describe any document stored in paper form in a file.The term “receipt” comes from the realm of accounting. For example, a receipt could be an invoice or a document processed by the accounting department that usually has to be retained for tax purposes.
Source: gabler.de
digital document management at a glance
The underlying idea of digital document management is the complete electronic processing of all types of documents. Whether it’s emails, PDF files, paper printouts or letters, modern document management solutions enable all formats to be digitalized and processed by drag & drop.
This way, document management closes functional gaps in Microsoft Dynamics NAV. Independent of input sources and formats, these gaps can be closed with add-on solutions. In the end, core business processes such as sales, procurement and accounting reap the benefits of a seamless process tree.
legal and tax regulations
Document management in Microsoft Dynamics NAV is subject to regulatory requirements in many countries; something every company has to deal with. Tax retention obligations are one of the “classic” legal requirements.
In recent years, however, further requirements have been added that cannot be fully addressed in Microsoft Dynamics NAV alone. For example, there is the EU’s GDPR, which places specific requirements on the archiving of documents. There are similar requirements in other regions as well.
These cannot be mapped with the ERP functionality of Microsoft Dynamics NAV alone. Specialized add-on solutions for document management, on the other hand, create legal security and minimize business risks.
