Reach for the Cloud!

The clear and efficient configuration of business processes such as the digital storage of documents is easy when you migrate to the cloud. A cloud solution provides a powerful solution for document archiving. It allows you to save data and documents subject to retention requirements simply, digitally, and securely. The core of the application is the tried-and-tested and successful archive solution from easy.

The cloud-based solution enables you to map processes digitally, saving you time and resources that you can devote to strategic tasks such as product development or company branding. 

Highlights

  • Access for all participants with any device and from any location
  • Intelligent search function for the rapid retrieval of the required data
  • Rule-based standard processes are already included, ad-hoc processes can be generated by the user without programming knowledge
  • Revision-proof archiving according to guidelines regarding correctness, integrity, security, protection from loss, traceability, etc. 
  • Unchangeable activities log makes all changes transparent

Hassle-free collaboration in the cloud

Highly decentralised company structures often mean that documents are not accessible to all employees, depending on where they are stored. Thanks to the cloud concept from easy Cloud Forward, all the participants work with the same database – regardless of where they are and on which device. This means that employees obtain the necessary data immediately and can provide information more quickly. With cloud based software missed deadlines are also a thing of the past. The integrated deadline management provides you with prompt and automatic reminders. 

Thanks to the flexible subscription model, companies can deploy the easy Cloud quickly and risk-free. As you only pay for the functions you actually need, the easy Cloud ensures transparent costs that quickly pay for themselves.

Advantages of the cloud solution

  • Quick access – employees can access data from any location and work with data and documents simultaneously
  • Cost savings – you only pay for what you need (storage space & IT infrastructure, no maintenance costs)
  • Flexibility – the storage volume and user access can be easily adapted
  • Data security – through redundant data storage and compliance with the GDPR and other regulations
  • Low implementation and administration workload – straightforward implementation, no updates or maintenance required

Access archived documents from your mobile device 

Shortly after initial setup, all authorised team members can already access documents saved in easy Archive Cloud, share documents, and edit them together. Even mobile – because easy Archive Cloud not only works on desktops, but it also works via tablet or smartphone 

Working from home

The radical shift to working from home has brought a pressing requirement and expectation that interactions with colleagues, suppliers and customers should be equally intuitive, integrated and efficient. By migrating to the cloud your employees can work anywhere at anytime, allowing flexibility, increased productivity and fewer expenses. 

“Users can now simply ‘Save to easy’ using their laptops or other devices from home, which meant the sudden call to work from home didn’t affect their workloads,”

Case Study

Amey plc is one of the UK’s largest facilities, civil engineering and infrastructure management companies. Their decision to move all applications to the cloud is described as “transformational” by Stephen Butler, the company’s senior application support manager.“Users can now simply ‘Save to easy’ using their laptops or other devices from home, which meant the sudden call to work from home didn’t affect their workloads,” Butler adds. “End to end document digitisation boosts compliance. The risk of misfiling or failing to shred documents is removed once you capture the content straight to the intended secure system.”

For one organisation in the leisure and entertainment sector, the digitisation process also had environmental benefits. Previously, around 6000 invoices a year had to be manually processed, transported between multiple sites before being physically stored. Now, as well as there being no need for physical copies, those invoices are always viewable so the chain of approval can be constantly monitored and any hold-ups swiftly resolved. Making documents continuously available enables instant traceability and support for rapid, well-informed decisions.

G Cloud

easy has successfully been accepted as a supplier on the UK Government G-Cloud – a framework that makes cloud-based solutions widely available through a front-end catalogue called the Digital Marketplace. The initiative aims to ease procurement of commodity information technology services that use cloud computing for public-sector bodies in the United Kingdom.

Book a free consultation appointment now

If you would like more detailed information about our digitisation solutions, you can now book a direct appointment with one of our easy experts. Simply select a suitable appointment.