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loss of paper invoices

easy invoice smart

speed up your digital business: understanding modern digital invoice management   

Process incoming invoices with easy Invoice Smart: from invoice entry and extraction to workflows and approval processes all the way to booking via integration with ERP or accounting systems. As a cloud product, easy invoice smart can be ready for you in no time at all. No adaptations, no tedious trainings, everything is perfectly self-explained. The costs associated with easy Invoice Smart are always easy to calculate and you can use it for as long as required and with however many users you need. Incoming invoice management can become fun again!

easy Invoice Smart is the standardised “out of the box” solution that guarantees compliance with GDPR regulations. Without the modification of scripts or workflows. easy Invoice Smart runs easily in the easy Cloud. Just a few configuration steps by consultants or expert users is all it takes to implement full invoice processing for you.

highlights

  • Correctness and plausibility check of incoming invoices 
  • Significantly shorter implementation times
  • Extremely simple licensing 
  • Smart workflows, no more email ping pong 
  • Entry and extraction of invoice data: Invoice number, amount, date, IBAN or cost center – the easy AI handles it all with maximum precision
  • Approval processes: Dual control, multi-stage
  • Group in-boxes for efficient escalation and substitution management 
  • Invoice and signature groups
  • Integration into ERP and accounting systems, currently Microsoft Dynamics 365 BC, Datev Connect (optional)
  • Manual booking list export option 
  • Diverse format options: Invoices as JPG, PDF or XML
  • Scanning in of paper invoices on smartphones, via desktop scanners or multifunction devices 
  • Stay on the good side of the tax authorities: Save your invoices in compliance with GDPR

easy invoice smart incoming invoice process

100% 

compliance with cash discount periods

enjoy accelerated paper-free invoice processes

Digital invoice management with easy Invoice Smart frees you from paper invoices in hanging folders and filing rooms as well as from suboptimal invoice processes. easy Invoice Smart is a sustainable solution that is guaranteed to improve transparency in the handling of invoices at your company. No matter where an invoice is located, easy Invoice Smart can find it and identify its processing status at any time. Meanwhile, the software lowers the processing time for incoming invoices from days to just a few minutes. Prompt payment discounts will be your new best friend.

easily 4 times faster than analog invoice approval

Digital invoice approval

  • Digital input or scan-in
  • Automatic recognition of the invoice data
  • Absolute process reliabilty
  • Transaktion-secure

Analog invoice approval

  • receipt stamp
  • Manuel assignement
  • Dispatch through post or internal mail
  • Manuel booking
  • Missing transaction-security

tired of merely dreaming about a paperless office?

Take your first step towards a paper-free office with easy Invoice Smart, and in just a few hours, you will have processed your first incoming invoices digitally.

P.S.: Even if invoices are just one of many document sources at your company: easy has the digital solutions you need for order management, contract management and electronic signatures.

book a free consultation 

If you would like more detailed information about our digitization solutions, you can now book a direct appointment with one of our easy experts. Simply select a suitable appointment.