document archiving in the digital workspace: the archive of the future 

Digital transformation can give archives a completely new significance for tomorrow’s companies. As a single point of truth (SPoT), they will become a central data and knowledge hub, providing crucial insights into internal company relationships and structures. 

archive synergies through big data 

One example of the potential that will emerge for digital archives in the course of digital transformation is the connection to other IT systems, such as an ERP system for recording important company KPIs or a CRM system to enable further analysis of customer data. These connections will unleash synergies that have cross-departmental benefits. For example, tomorrow’s archive will enable employees to retrieve all relevant and legally accessible information from a centralised location and use it for day-to-day tasks as well as for developing new projects, analyses, and forecasts. 

artificial intelligence moves into the archive 

Related to this, the archive will become a field of application for various forms of artificial intelligence (AI) in the near future. Applications such as the text-based intelligent dialog system Chat GPT clearly demonstrate the great untapped potential of this technology. Likely developments in the field of intelligent document archiving include: 

  • Automated reading and extraction of relevant data, which is processed in the archive in real time and forwarded to other systems; 
  • Automation of simple tasks – such as performing standardised, repetitive processes through robotic process automation (RPA) or customer communication through natural language processing (NLP), and chatbots which can interact directly with customers thanks to AI. 

    It’s also conceivable that AI technologies will have more far-reaching applications in the archive of the future. For example, AI systems could use archive data from offers and invoices to generate automated benchmark analyses of suppliers to determine the optimal price of a product or service, or to generate automated risk analyses of suppliers from a compliance standpoint. 

the archive moves to the cloud 

Another trend that will become more prevalent in document archiving in the future is use of the cloud. After all, the storage location of tomorrow’s archive is the cloud. The cloud makes the archive more flexible, more secure, and less expensive. Another benefit of cloud solutions is the easier connection to other applications by means of interfaces and via plug-ins. The latter will enable third-party providers to make new functions available, enabling archives to be better aligned with evolving requirements and business models. 

The archive becomes more sustainable 

With the paperless office becoming more and more of a reality in recent years, these new digital office solutions will also have to face the question of their sustainability. The keyword here is “data economy”. The digital archive of the future will have the ability to perform a continuous inventory and remove unnecessary data on its own, thereby saving storage space and computing power in the cloud, improving energy efficiency, and lowering costs. 

book a free consultation now

Talk to us about the archive of the future and how easy can support your company with information management in the digital workspace. Schedule a personal consultation now.

Flyer Before Switching